DocuDent Platform Demo Home Dashboards Apps About Contact Us Visit the Portal Quick, simple, and reliable damage reporting DocuDent pairs VIN-aware capture with structured evidence to keep every inspection defensible. Built for yards, it guides photos, notes, and approvals toward operational readiness. DocuDent begins with VIN scanning and decoding so inspectors can lock onto the correct vehicle, and the same flow gracefully falls back to manual VIN entry whenever scanners are unavailable. The workflow guides each inspection step through AIAG-aligned formats, pairing searchable part selection with clear controls so photos, notes, and decisions stay consistent and unambiguous. Every capture completes as a defensible damage record that is ready before the vehicle moves forward, keeping yards compliant and partners informed. DocuDent Standardizes Vehicle Damage Inspections Guided damage capture, VIN-aware workflows, and claims-ready bundles keep yards compliant and partners informed. Live Guided damage capture, VIN-aware workflows, and instant claims-ready bundles keep yards compliant and partners informed. AIAG-aligned steps with adaptive prompts for every role Evidence packs that bundle photos, notes, and signatures Operational dashboards feeding yards, plants, and insurers How DocuDent Works DocuDent begins by scanning and decoding the VIN so the workflow can confirm the correct vehicle and surface the verified details. See our inspection flow 1 VIN capture Scanning or manual entry locks the inspection to the correct VIN before any data is collected. 2 VIN decoding & verification Decoded vehicle context surfaces to confirm make, model, and production data before damage capture begins. 3 Structured damage capture Inspectors select area → damage type → severity, ensuring enforced data fields keep every entry auditable. 4 Evidence collection Photos tie directly to each damage entry while inspector identity and signature fields document accountability. 5 Review & submission Teams review the structured evidence set and submit once confirmations align with internal controls. 6 Automatic report generation DocuDent builds the finalized bundle with VIN, damage list, splat chart, photos, and inspector details plus signature. Why DocuDent Exists Most vehicle damage reporting systems were never designed to produce reliable, defensible data. Paper trails, partial digital forms, and disconnected photo uploads leave critical questions unanswered: how the damage happened, where it occurred, and who was responsible at the time. That lack of structure creates disputes, slows operations, and erodes trust across fleets, yards, plants, and partners. DocuDent exists to close that gap. Built by Nulane Systems, it is an end-to-end solution for structured, auditable vehicle damage documentation in the field—capturing consistent data at the moment of inspection and producing reports that stand up to review. From there, the system is designed to expand, supporting deeper visibility, accountability, and operational control as organizations scale. Core Capabilities VIN VIN-Verified Vehicle Context Decoded VIN data anchors every submission so vehicle identity and specs surface before footage and notes land in the record. STR Structured Damage Documentation Area, damage type, and severity remain enforced entries, preserving clarity and compliance across every inspection. VIS Visual Damage Representation Every record flows into a color-coded splat chart that shows location and severity for quick technical reviews. RPT Automatically Completed Damage Reports DocuDent delivers ready-to-share reports with photos, signatures, and inspector identity, and sends the same payload to the secure backend. Structured Capture & Reporting Structured Damage Model The system enforces an area → damage type → severity flow, so every inspection captures comparable evidence that meets auditing standards. Finished Damage Report The completed report combines the splat chart, each damage photo, inspector identity and signature, and vehicle data into a professionally formatted bundle that is emailed to the submitter. Click to expand Enterprise Control & Governance Secure Backend Storage Each report payload mirrors what was shown to the submitter, allowing archival and integrations to rely on the same definitive source. Granular Access Roles and permissions control who can view or approve inspections so every viewer sees exactly what auditors expect. API Availability Secure APIs surface the same damage payloads so IT teams can integrate reporting into broader workflows. Optional Enterprise Branding Organizations on enterprise plans brand the app and reports to align with their internal and partner expectations. Get Access to DocuDent Operational teams can view the damage submissions portal and request access through the DocuDent web experience. Learn more / Request access ×
1 VIN capture Scanning or manual entry locks the inspection to the correct VIN before any data is collected.
2 VIN decoding & verification Decoded vehicle context surfaces to confirm make, model, and production data before damage capture begins.
3 Structured damage capture Inspectors select area → damage type → severity, ensuring enforced data fields keep every entry auditable.
4 Evidence collection Photos tie directly to each damage entry while inspector identity and signature fields document accountability.
5 Review & submission Teams review the structured evidence set and submit once confirmations align with internal controls.
6 Automatic report generation DocuDent builds the finalized bundle with VIN, damage list, splat chart, photos, and inspector details plus signature.
VIN VIN-Verified Vehicle Context Decoded VIN data anchors every submission so vehicle identity and specs surface before footage and notes land in the record.
STR Structured Damage Documentation Area, damage type, and severity remain enforced entries, preserving clarity and compliance across every inspection.
VIS Visual Damage Representation Every record flows into a color-coded splat chart that shows location and severity for quick technical reviews.
RPT Automatically Completed Damage Reports DocuDent delivers ready-to-share reports with photos, signatures, and inspector identity, and sends the same payload to the secure backend.
Structured Damage Model The system enforces an area → damage type → severity flow, so every inspection captures comparable evidence that meets auditing standards.
Finished Damage Report The completed report combines the splat chart, each damage photo, inspector identity and signature, and vehicle data into a professionally formatted bundle that is emailed to the submitter.
Secure Backend Storage Each report payload mirrors what was shown to the submitter, allowing archival and integrations to rely on the same definitive source.
Granular Access Roles and permissions control who can view or approve inspections so every viewer sees exactly what auditors expect.
API Availability Secure APIs surface the same damage payloads so IT teams can integrate reporting into broader workflows.
Optional Enterprise Branding Organizations on enterprise plans brand the app and reports to align with their internal and partner expectations.